PROJECT: Design and Build of Bulk Terminal (Jeffersonville)

Deadline: August 4, 2017
NOTICE OF A REQUEST FOR QUALIFICATIONS
July 21, 2017

PROJECT: Port of Indiana-Jeffersonville
Truck-To-Rail and Rail-To-Water Improvements, 2017
Segments A2 & A3
Grant Award ID # DTMA91G1600001
Contract 31701-C1

Notice is hereby given that sealed Statement of Qualifications (SOQ) for Design and Build of Bulk Terminal, Contract 31701-C1, at the Port of Indiana-Jeffersonville, Clark County, Ind., will be received electronically from bidders until 12:00 p.m., Eastern Time, on August 4, 2017.

The project consists of constructing a new barge trans-load facility at the Port of Indiana-Jeffersonville in Clark County, Ind. The scope of work for the Design/Builder includes design and build services for a covered rail and truck dump pit for bulk commodities including conveyors to a load-out facility on the Ohio River. The project scope also includes installation of a sheetpile mooring cell in the river and approximately 2,280 LF of railroad track. The budget for the project is approximately $5,000,000. The project schedule is expected to commence immediately upon award of the contract anticipated for October 26, 2017 and construction is anticipated to be complete by December 31, 2018.

The Ports of Indiana (POI) will be the procuring public agency for the project. The Request for Qualifications (RFQ) is the first step of a two-step process to select the Design/Builder. POI will evaluate the SOQs received in response to this RFQ and, on the basis of these evaluations, intends to select potential Design/Builders for delivering the project (Qualified Design Builders) in accordance with the procedures and evaluation criteria described in the RFQ and in accordance with IC 5-30-5. The second step of the two-step procurement process is the Request for Proposals (RFP). POI intends to invite the Qualified Design/Builders to submit proposals and select one of the Qualified Design/Builders in accordance with the criteria and procedures set forth in the RFP. Only Qualified Design/Builders are eligible to submit proposals and be awarded the design/build contract.

The anticipated schedule for the selection process is described below:

Issue Request for Qualifications: July 21, 2017
Statement of Qualifications Due Date: August 4, 2017
Announcement of Qualified Design/Builders: August 8, 2017
Circulate Draft of RFP to Qualified Design/Builders: August 8, 2017
Issue Final RFP: September 11, 2017
Proposal Due Date: October 2, 2017
Award of Design/Build Contract: October 26, 2017

This schedule is subject to modification at the sole discretion of POI.  Proposers will be notified of any change in the schedule for the RFQ phase by an addendum to the RFQ.

A Technical Review Committee (TRC) will rate SOQs to determine the Qualified Design/ Builders and score the proposals under the RFP process to select the Design/Builder in accordance with IC 5-30.

SOQs shall be submitted on the proper forms and delivered electronically as described in the RFQ. The SOQ shall document appropriate experience with similar projects, team experience with the design-build process, organizational resources and depth, professional engineering licensing, financial strength and bonding capacity, history with contracting with or hiring minority business enterprises and women’s business enterprises, litigation and disputes history, and experience in dealing with bonding authorities. All potential Design/Builders will be evaluated based on their team experience designing and constructing similar facilities to the bulk terminal proposed under this project, the proposer team performance record including quality, schedule, and cost of each project, proposed team composition, including the team’s past experience in working together, current capacity to manage the project, proposed key project personnel, and client references. The TRC will provide a rating of the SOQs based at a minimum on the criteria described above that complies with section IC 5-30-5-4 and 5-30-5-5.  A copy of a sample scoring sheet will be provided in the RFQ.  In addition, a formal question and answer process will be conducted with the Qualified Design/Builders prior to submission of proposals as part of the RFP process.

A copy of the RFQ will be available on and after July 21, 2017. The RFQ will be electronically distributed and can be requested by contacting the Ports of Indiana engineering department at (219) 628-6164 or by e-mail at ehamilton@portsofindiana.com.